Job Title: Executive Assistant
The main function of this job role is to perform a variety of administrative tasks and support the company’s Chairman and Senior-level managers. The job holder will contribute to the efficiency of the business by providing personalised and timely support to executive members as well as conduct extensive research as assigned.
Format information for internal and external communication – memos, emails, presentations, reports etc.
Manage the Chairman’s calendar and set up meetings
Take minutes during meetings and disseminate to relevant parties accordingly
Represent the Chairman in calls and meetings when unavailable
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Make travel and accommodation arrangements
Prepare weekly, monthly and quarterly reports
Perform the duties of an office manager by keeping up with office supplies, inventory etc.
Screen and direct phone calls and distribute correspondence
Professionally organize and maintain the office filing system
Act as a gatekeeper, making decisions about who gets access to the Chairman and what information the Chairman receives
Review print and online resources to gather information
Conduct research and prepare research reports that influence company policy and products development
Conduct statistical analysis of data sets
Perform other duties as assigned
Candidates Should possess the following
Excellent MS Office knowledge
High level of discretion and confidentiality
Adept attention to details
Outstanding organisational and time management skills
Familiarity with office gadgets and applications (e.g. copy machines and e-calendars)
Excellent verbal and written communications skills
Exceptional interpersonal and presentation skills
Personal integrity and high ethical standards
Adaptive, flexible and inquisitive to stay abreast of emerging trends
A degree in Biological Sciences.
Minimum of 1 year professional experience.
Eligible candidates should send their cv to firstname.lastname@example.org and email@example.com using the job title and location as the subject of the mail